“From Chaos to Calm: How Google Calendar Can Transform Your Daily Routine”

In this blog, we are dealing with Google Calendar and its various dimensions in day-to-day life, as well as tips and tricks for success in our lives.

As in our lives, from pillar to post, everyone is busy from morning wakeup to night. In a chaotic manner, everyone is running to reach their goal, and making a timetable for daily chores is near to impossible.

Google created GOOGLE CALENDAR to make our lives easier.

So, before proceeding with the topic, let’s have some facts and some history about the calendar.

Hold on, I am not going to bore you with history facts. Only some facts that are related to our blog.

As saying goes- “Facts are the foundation upon which we build our understanding of the world.” – Neil deGrasse Tyson

Let’s start with some facts about calendar.



A calendar is a method of organizing and measuring time that is commonly divided into days, weeks, months, and years.

It is a visual representation of the passage of time, allowing individuals to track and plan events, appointments, holidays, and other important occasions.

Calendars can be found in various formats, such as physical paper calendars, wall calendars, desktop calendars, and electronic calendars on computers, smartphones, and other devices.

They often display the days of the week, dates, and sometimes additional information like holidays, phases of the moon, or special observances.


The history of the calendar is a fascinating journey that spans thousands of years and involves various civilizations and cultures.

The concept of measuring time and organizing it into days, months, and years has been crucial for human activities such as agriculture, trade, and social organization.

Let’s explore the evolution of the calendar from ancient times to the present.

Ancient Calendars:

Calendars have been around since ancient civilizations.  The Sumerians in Mesopotamia, around 3000 BCE, developed a lunar calendar based on the cycles of the Moon. It consisted of 12 lunar months, with each month beginning at the sighting of a new Moon.

Egyptian Calendar:

The ancient Egyptians introduced one of the earliest solar calendars around 3000 BCE. It was divided into 12 months of 30 days each, plus five extra days at the end of the year. This calendar was closely tied to the annual flooding of the Nile River.

Roman Calendar:

The Romans initially used a lunar calendar, but it proved to be inaccurate for agricultural purposes. In 45 BCE, Julius Caesar introduced the Julian calendar, a solar calendar based on the Earth’s revolution around the Sun. It consisted of 12 months with 365 days, and every fourth year included an additional day, creating a leap year.

Julian to Gregorian Calendar:

Over time, the Julian calendar introduced by Julius Caesar became out of sync with the solar year due to a slight miscalculation. By the 16th century, the calendar had drifted by about 10 days.

In 1582, Pope Gregory XIII implemented the Gregorian calendar to correct this discrepancy.

The Gregorian calendar removed ten days to bring it back in line with astronomical observations, and introduced more precise rules for calculating leap years.

Adoption of the Gregorian Calendar:

The Gregorian calendar was adopted differently in different countries. Catholic countries embraced it first, while Protestant and Eastern Orthodox nations adopted it later.

The switch to the Gregorian calendar occurred at different times in different regions. For instance, Great Britain and its colonies switched in 1752, while Russia adopted it in 1918.

Modern Calendar:

The Gregorian calendar remains the most widely used calendar today. It consists of 12 months, varying in length from 28 to 31 days, totaling 365 days in a non-leap year. Every fourth year is a leap year, except for years divisible by 100 but not divisible by 400.

Alternative Calendars:

Apart from the Gregorian calendar, several other calendars are used in different cultures or religious contexts. The Islamic calendar is a lunar calendar used for religious purposes. The Hebrew calendar is a lunisolar calendar based on both the Sun and the Moon. Other examples include the Chinese, Hindu, and Persian calendars.

These are just some highlights of the rich history of the calendar.

The development and evolution of calendars have played a vital role in shaping human society, allowing us to track time and organize our lives with greater efficiency and accuracy.

So far, we have known the facts about the CALENADR and its history. Let’s get back to Google Calendar and its dimensions and day-to-day use.



Google Calendar is a free web-based application developed by Google that allows users to manage and organize their schedules, events, and appointments.

It serves as an online calendar service that can be accessed from any device with an internet connection.

Google Calendar provides a user-friendly interface that enables individuals or teams to create and edit events, set reminders, and share their calendars with others.

With Google Calendar, users can create multiple calendars for different purposes, such as personal, work, or specific projects.

They can add events and appointments, set start and end times, add descriptions or notes, and invite other participants to events.

The application also allows users to set reminders via email or notifications to ensure they don’t miss important engagements.

Google Calendar offers various features to enhance productivity and organization.

Users can view their calendars in different formats, such as daily, weekly, monthly, or agenda view, and easily switch between them.

It supports color-coding for events and provides options to categorize and filter them based on specific criteria.


To use Google Calendar, follow these steps:

  • Sign in: Go to the Google Calendar website (calendar.google.com) and sign in to your Google account. You can make a free account if you don’t already have one.


  • Set up your calendar: Once you’re signed in, you’ll see the main calendar interface. On the left side, you can find your existing calendars or create new ones. To create a new calendar, click on the “+” icon next to “Add a friend’s calendar.” Give your calendar a name and customize the settings as needed.


  • Create an event: To create a new event, click on the “+” button in the lower-right corner or click on a specific day and time on the calendar grid. Enter the event details such as title, date, time, and location. You can also set reminders, add guests, and specify the event’s visibility.


  • Customize event details: Click on the created event to access more options. Here you can add a description, set the event as recurring, assign it a color, and attach files or links. You can also invite specific guests by adding their email addresses.


  • View and manage events: You can switch between different calendar views (day, week, month, or agenda) using the tabs at the top right. To edit or delete an event, simply click on it, and a pop-up will appear with options to make changes. You can also drag and drop events to different time slots or dates.


  • Share calendars: To share your calendar with others, click on the three dots next to the calendar’s name in the left sidebar and select “Settings and sharing. “You can add people’s email addresses and set their level of access (see, edit, or make changes) under the “Access permissions” area.


  • Set reminders: Google Calendar allows you to set reminders for upcoming events. You can choose to receive notifications via email, pop-up reminders on your device, or even SMS notifications.


  • Sync with other devices: Google Calendar is accessible from various devices. You can download the Google Calendar app on your smartphone or tablet and sign in with your Google account to sync your events across all devices. Additionally, you can integrate Google Calendar with other calendar applications using the provided settings and instructions.

That’s it! You’re now ready to start using Google Calendar to organize your schedule, manage events, and stay on top of your commitments.

How to Share the GOOGLE CALENDAR?

You can share your Google Calendar with others by doing the following:

  • Open Google Calendar: Go to calendar.google.com and sign in to your Google account if you’re not already signed in.


  • Choose the calendar to share: On the left side of the screen, you’ll see a list of calendars under “My calendars.” Select the calendar you want to share.


  • Access calendar settings: Click on the three vertical dots next to the calendar you selected, and then click on “Settings and sharing.”


  • Configure sharing settings: In the “Access permissions” section, you can choose how much access you want to grant to others. Here are the options:
    • See only free/busy (hide details): Others will only see when you’re available or busy without any details of your events.
    • See all event details: Others will see all the details of your events.
    • Make changes to events: Others will be able to make changes to your events, such as adding or modifying them.

    Based on your choices, select the suitable option.

  • Add people to share with: In the “Share with specific people” section, enter the email addresses of the individuals you want to share the calendar with. You can enter several email addresses, separated by commas.


  • Set permission levels: Next to each email address, you can select the permission level for that person. You have the following options:
    • Make changes and manage sharing: Allows the person to make changes to the calendar’s sharing settings.
    • Make changes to events: Allows the person to make changes to events on the calendar.
    • See all event details: Allows the person to see all the details of events on the calendar.
    • See only free/busy (hide details): Allows the person to see when you’re available or busy without any event details.

    Choose the appropriate permission level for each person.


  • Send the invitation: Once you’ve added the people and set their permission levels, click on the “Send” button to send them an invitation to access the calendar.

The individuals you’ve invited will receive an email notification with a link to the shared calendar. They can then click on the link to view and access the calendar according to the permission level you’ve set.

What is Google Calendar Dark Mode?

To enable Dark Mode in Google Calendar, do the following:

  • Sign in to your Google account and open Google Calendar in your web browser.


  • To reach the Settings menu, click the gear symbol in the top-right corner of the screen.


  • In the dropdown menu, select “Settings.”


  • Navigate to the “General” option on the Settings menu.


  • Look for the “Theme” section, and click on the dropdown menu next to it.


  • Select “Dark” from the available options.


  • Once you’ve selected Dark Mode, scroll down to the bottom of the page and click the “Save” button.


  • Google Calendar will refresh, and the interface will switch to Dark Mode.

Now, you should see Google Calendar in Dark Mode, providing a dark background and lighter text.

You can always switch back to the default light mode by following the same steps and selecting “Light” in the Theme section.

How Google Calendar Mac App download ?


To download the Google Calendar Mac app, you can follow these steps:

  • Open a web browser on your Mac


  • Go to the official Google Calendar website at calendar.google.com.



  • If you haven’t already, sign in to your Google account.



  • Once you’re signed in, click on the “Apps” icon located in the top-right corner of the Google Calendar interface. It appears to be a grid of squares.



  • Go to the Apps menu and select “Desktop App.”



  • On the next page, click on the “Download” button.


  • Your browser will ask you to confirm the download. Click “Save File” to begin the download. 


  • When the download is finished, double-click on the downloaded file (which should be in your Downloads folder).
  • Follow the on-screen instructions to install the Google Calendar app on your Mac.


After the installation is complete, you should find the Google Calendar app in your Applications folder or in Launchpad. You can launch it by clicking on its icon.

That’s it! You should now have the Google Calendar Mac app installed and ready to use on your Mac.

How to Add Zoom to Google Calendar?


To add Zoom to Google Calendar, you can follow these steps:


  • Connect your Zoom account to the Zoom Scheduler extension: A. After installing the extension, click on the Zoom Scheduler icon (blue camera) that appears in your Chrome extensions toolbar. B. Sign in to your Zoom account or create a new account if you don’t have one. C. Follow the on-screen instructions to grant the necessary permissions to the extension.


  • Add Zoom meetings to Google Calendar events:  a. Open Google Calendar in your web browser (https://calendar.google.com) and sign in if you haven’t already. b. Click on the “+ Create” button to create a new event or edit an existing event. C. In the event details, you should now see a new “Make it a Zoom Meeting” option. D. Select the “Make it a Zoom Meeting” option. E. Set the date, time, and other details for your event. F. Click the “Save” button to add the event to your Google Calendar with a Zoom meeting link.


That’s it! You have successfully added Zoom to Google Calendar using the Zoom Scheduler extension. Now, whenever you create an event in Google Calendar, you’ll have the option to make it a Zoom meeting with the necessary details and link included.

Can I cancel a Google Calendar event without deleting it?

To cancel a Google Calendar event without deleting it, you can simply update the event to mark it as canceled. Follow these steps:

  • Open Google Calendar in your web browser and sign in to your Google account if you haven’t already.


  • Locate the event you want to cancel by navigating to the appropriate date and time on your calendar.


  • To view the event’s information, click on it.


  • In the event details pop-up window, click on the “Edit event” pencil icon.


  • Within the event editor, look for the “Event canceled” option or similar. The location of this option may vary slightly depending on your version of Google Calendar.


  • Check the “Event canceled” option to mark the event as canceled.


  • Optionally, you can provide a reason or additional information in the event description or notes section to communicate the cancellation details to the event attendees.


  • Click on the “Save” button to update the event and mark it as canceled.


By following these steps, the event will be visibly marked as canceled on your calendar, and attendees will be notified of the cancellation if you have invited others to the event.

This way, the event remains in your calendar for reference purposes, but its status is updated to reflect the cancellation.

How to add Outlook Calendar to Google Calendar on iPhone ?

To add your Outlook calendar to your Google Calendar on an iPhone, you can follow these steps:

  • Install the Outlook app on your iPhone from the App Store if you haven’t already done so.


  • Open the Outlook app and sign in with your Outlook account.


  • Tap the hamburger menu icon (three horizontal lines) in the top-left corner of the screen.


  • Scroll down and tap the “Settings” option.


  • Under the “Calendar” section, tap “Add Calendar.”


  • Choose “Add Shared Calendar.”


  • Enter your Outlook email address or the URL of the calendar you want to add.


  • Tap “Add Calendar” to confirm.

Now, to sync the Outlook calendar with your Google Calendar, you’ll need to use the Google Calendar app. If you don’t have it installed, you can download it from the App Store.

  • Open the Google Calendar app on your iPhone and sign in with your Google account.


  • In the top-left area, tap the menu symbol (three horizontal lines).


  • Scroll down and tap “Settings.”


  • Select your Google account.


  • Tap “Manage Accounts.”


  • Under “Other calendars,” tap “Add Account.”


  • Choose “Microsoft Exchange.”


  • Enter your Outlook email address and password.


  • Tap “Next” and make sure the “Calendar” option is enabled.


  • Tap “Save” to add the Outlook calendar to your Google Calendar.


Your Outlook calendar events should now be visible in the Google Calendar app on your iPhone. Give it a moment to sync, and you should see your Outlook calendar alongside your Google Calendar events.


At the end of this blog, it’s right to say that Google Calendar is one of the finest things we have to manage our day-to-day work. And using this, we make ourselves disciplined and value the time, which is very limited for everyone.

I hope you enjoy this blog and that it addresses your question regarding the Google Calendar and its importance. Until we meet again, keep exploring, keep learning, and keep writing the story of your life.

Please share with your friend, and remember, your feedback means the world to me.


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